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Annexure IV
PROFORMA FOR SUBMISSION OF PROPOSALS TO AERONAUTICS
R&D BOARD FOR GRANTS-IN-AID FOR CONDUCTING
SEMINAR/SYMPOSIUM/PRESENTATION/SHORT COURSE ETC.
1.Title of the Short Course/Symposium/ Seminar
2.
(a).Department and Institution proposing the Short Course / Symposium / Seminar(b).Other Departments /Agencies planned to be associated for conducting/ supporting the Seminar / Symposium / Short course3.Proposed faculty/invitees
4.Scope and objective of the proposal clearly bringing out the need to organise the Short Course / Symposium / Seminar and the topics to be covered5.Importance of the proposal
6.Likely participants (identify the organisations/ who would benefit from such a Short course / Symposium / Seminar) and the expected number of participants7.Duration of the Short course/ Symposium/ Seminar (and the proposed dates) and venue8. (a) Detailed break down of cost indicating expenditure under the following heads :- (i) Seminar circulars/ registration material etc. (ii) Printing of proceedings / Lecture notes (iii) Working Lunch / Coffee / Tea (iv).Contingencies for typing assistance/ postage/ transport etc (expenditure under each head to be indentified) (v) Others (Please specify)(b).Detailed break down of income from registration fee/ contributions/ grants etc from various agencies and the amount of grant requested from AR&DB(c) Order of preference under various heads(d) Payee in whose favour the cheque should be drawn9.
Number of vacancies being allotted to AR&DB without payment of registration fee
10. CERTIFICATE: It is certified that funds for conducting the proposed Short course/ Seminar / Symposium cannot be met from within the resources of the Institution
Head of the Institution
DATE:
PLACE:
NOTES:
The proposals should be submitted at least 3 months in advance. Cases involving foreign invitees should be sent atleast 6 months in advance. Request for security clearance for visit to Defence R&D Establishment if required, should accompany the proposal along with the following details :
(a)Full Name (Expanding the initials )(b)Nationality (c )Date of Birth(d)Parentage(e)Permanent address(f)Present Address(g)Passport number, Date & Place of issue and its validity, if available(h)Occupation(i)Visa number, Date & Period of validity(j)Whether previously in India, if so, date and place of previous visit(k)Purpose & date of visit to the Estt /Lab and duration of visit (l)Purpose of visit to India and period of stay in India(m)Three sets of seminar proceedings/ lecture notes would need to be sent to AR&DB Secretariat for record along with the list of participants(n)Statement of expenditure supported by original vouchers would be submitted by the grantee institution within one month after conduct of the Seminar / Symposium / Short course
(Please Submit the Scanned Signed Copy of the Proposal)
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